With Regard To vs. With Regards To: Which is Correct?

English can be tricky, especially when it comes to seemingly small details that make a big difference in professional and personal communication. One such detail is the correct use of “with regard to” versus “with regards to.“

This blog post aims to clarify the difference between these two phrases, explain why it matters, and provide tips for using them correctly.

Introduction

Imagine sending an important email to a client and using “with regards to” instead of “with regard to.” It may seem minor, but such mistakes can affect how your professionalism is perceived. Understanding the correct usage of these phrases is crucial for clear and effective communication. This article will delve into the nuances of these terms, offering practical advice and examples to help you master their use.

Understanding ‘With Regard To’ and ‘With Regards To’

Definition

• With Regard To: This phrase is used to refer to a specific topic or subject. It functions as a formal way to say “about” or “concerning.”
• With Regards To: Often mistakenly used in place of “with regard to,” this phrase is grammatically incorrect in formal writing but commonly heard in everyday speech.

Historical Context

The phrase “with regard to” has been in use for centuries, rooted in formal English. It derives from the noun “regard,” meaning attention or consideration, combined with the preposition “with.” This structure helps convey a sense of formality and respect in professional contexts.

In contrast, “with regards to” emerged as a common misstep. It likely arose from the plural form of “regard,” mistakenly used as if it were correct. Despite being widespread, it remains grammatically incorrect.

Why This Distinction Matters

Professionalism

Using the correct phrase, “with regard to,” reflects well on your professionalism. In business and formal writing, accuracy in language showcases attention to detail and respect for the reader. Incorrect usage, such as “with regards to,” can make your writing appear less polished and undermine your credibility.

Clarity

Proper use of language ensures clarity. When you use “with regard to,” you clearly indicate the topic you’re addressing. Misusing “with regards to” can confuse readers and obscure your intended message. Precision in language helps avoid misunderstandings and enhances effective communication.

The Correct Usage: ‘With Regard To’

Detailed Explanation

Meaning: “With regard to” is a formal phrase used to specify the subject being discussed. It aligns with standard grammatical rules and is preferred in professional and academic contexts.

Usage Examples

• Business Context: “With regard to your recent inquiry, we are pleased to provide the following information.”
• Academic Writing: “With regard to the study’s findings, further research is necessary to confirm these results.”
• Personal Communication: “With regard to our meeting next week, please confirm your availability.”

Formality and Professionalism

In professional settings, using “with regard to” helps maintain a formal tone. It is appropriate for official documents, business correspondence, and academic papers. The formality of the phrase underscores respect and seriousness about the topic at hand.

The Incorrect Variant: ‘With Regards To’

Understanding the Misuse

Common Misconceptions: The phrase “with regards to” is a common mistake arising from the incorrect assumption that adding “s” to “regard” makes it more formal or correct. However, “regards” in this context is not appropriate and does not fit grammatically.

Clarity Issues: Using “with regards to” can lead to confusion. It disrupts the expected grammatical structure, making your writing appear less professional and clear.

Examples from Literature and Business Contexts

• Literature: Although rare, some older texts or informal literature might feature “with regards to,” but it’s not considered correct.
• Business: In business writing, such as reports or emails, the incorrect usage might look like: “With regards to our last conversation, we are moving forward with the project.” This version is less formal and could be perceived as sloppy.

Alternatives to ‘With Regard To’

Synonyms and Alternatives

To enhance clarity and avoid repetition, you can use various alternatives to “with regard to”:

• “Regarding”: “Regarding your application, we have reviewed it thoroughly.”
• “Concerning”: “Concerning the recent policy changes, we need to adjust our strategies.”
• “About”: “About the upcoming event, please refer to the attached agenda.”

Contextual Use

Choosing the right alternative depends on the formality of the situation. “Regarding” and “concerning” are suitable for formal contexts, while “about” can be used in more casual communication.

Tips for Conciseness

• Avoid Redundancy: Using simpler alternatives can make your writing more direct and less verbose.
• Focus on Precision: Select words that accurately convey your message without extra embellishments.

Professional Implications of Using the Right Phrase

Impact on Communication

Perception: Correctly using “with regard to” helps you be perceived as a detail-oriented and professional communicator. Mistakes like “with regards to” can undermine your credibility and professionalism.

Reputation: Precision in language is a key aspect of maintaining a professional reputation. Consistently using correct phrases shows that you value accuracy and are committed to effective communication.

Final Thoughts

Using “with regard to” correctly is a small but significant detail in professional and formal writing. By mastering this distinction, you enhance your communication skills and present yourself more professionally.

Call to Action

Review your written communication to ensure you’re using “with regard to” correctly. Pay attention to details and aim for clarity and professionalism in all your writing.

Incorporating correct phrases into your writing not only prevents miscommunication but also boosts your professional image. With practice and attention to detail, mastering such nuances will become second nature.