Is It Correct to Say “As Per Our Conversation”?

Clear communication is the backbone of any successful business relationship. Misunderstandings can lead to costly errors, strained relationships, and missed opportunities. One phrase that often appears in professional correspondence is “As Per Our Conversation.”

Understanding and effectively using this phrase can significantly enhance clarity, professionalism, and trust in your business communications.

Understanding the Phrase “As Per Our Conversation”

Definition

The phrase “As Per Our Conversation” is used to reference a prior discussion, ensuring both parties recall what was previously agreed upon or discussed. It acts as a reminder and a way to confirm understanding.

Context

This phrase is typically used in emails, letters, and reports. It is particularly useful after meetings, phone calls, or any situation where important information has been exchanged verbally.

Importance

Using “As Per Our Conversation” correctly is crucial because it:

• Reinforces agreements and commitments
• Clarifies previous discussions
• Informs about progress and updates

By accurately referencing past conversations, you ensure that all parties are on the same page, reducing the risk of misunderstandings.

When to Use “As Per Our Conversation” in Professional Communication

Reminding About Obligations and Agreements

Reminding someone of their obligations or the agreements made can help keep projects on track. Here are some specific scenarios:

• Project Deadlines: “As per our conversation, the project deliverables are due by the end of the month.”
• Meeting Follow-ups: “As per our conversation, you agreed to send the revised document by Tuesday.”

Clarifying Previously Discussed Points

Clarification is essential to avoid any confusion. Use the phrase to highlight key points:

• Action Items: “As per our conversation, you will handle the marketing strategy while I focus on product development.”
• Details and Specifications: “As per our conversation, the software should include the following features…”

Informing on Progress and Updates

Keeping stakeholders informed about the progress of tasks or projects is vital. This phrase can help:

• Status Updates: “As per our conversation, here is the current status of the project.”
• Completion Confirmation: “As per our conversation, the task has been completed and the report is attached.”

Reminding About Obligations and Agreements

Purpose

The main purpose of reminding someone about obligations and agreements is to ensure that tasks are completed as promised. This helps maintain accountability and transparency.

Examples

Project Management

In project management, clear communication is key. Here’s an example:

• “As per our conversation on July 1st, the first draft of the project report is due by July 15th. Please confirm your understanding.”

Client Agreements

When dealing with clients, reinforcing agreements can prevent disputes:

• “As per our conversation during our last meeting, you agreed to provide the required materials by next week. Let me know if there are any issues with this timeline.”

Best Practices

To effectively remind someone of their obligations:

• Be Specific: Clearly state what was agreed upon.
• Be Polite: Maintain a courteous tone to avoid sounding accusatory.
• Provide Context: Mention the date or situation when the agreement was made.

Clarifying Previously Discussed Points

Purpose

Clarification helps ensure everyone has the same understanding of what was discussed. This prevents errors and miscommunication.

Examples

Team Discussions

In team settings, clarity is crucial:

• “As per our conversation in yesterday’s meeting, the marketing team will focus on social media campaigns, while the sales team will concentrate on lead generation.”

Client Specifications

When working with clients, clear specifications are vital:

• “As per our conversation, the new website design should include the following features: a responsive layout, user-friendly navigation, and integrated social media links.”

Best Practices

For effective clarification:

• Recap Key Points: Summarize the main points discussed.
• Seek Confirmation: Ask the recipient to confirm their understanding.
• Be Concise: Keep the message clear and to the point.

Informing on Progress and Updates

Purpose

Providing progress updates keeps stakeholders informed and engaged, ensuring transparency and accountability.

Examples

Project Status

Regular updates on project status are important:

• “As per our conversation, I’m pleased to inform you that we have completed 50% of the project milestones. Attached is the detailed progress report.”

Task Completion

Confirming task completion reassures stakeholders:

• “As per our conversation, the report has been finalized and is attached for your review.”

Best Practices

To provide effective updates:

• Be Timely: Send updates regularly to keep everyone informed.
• Be Detailed: Include relevant details to provide a comprehensive update.
• Be Positive: Highlight accomplishments and progress.

Alternatives to “As Per Our Conversation” That Enhance Clarity and Tone

Using variations of the phrase can enhance clarity and maintain a positive tone.

Alternative Phrases

• Following up on our discussion…
• To recap our conversation…
• As we discussed…

Context and Usage

Following Up on Our Discussion

Use this to emphasize follow-up actions:

• “Following up on our discussion, please find the attached document.”

To Recap Our Conversation

This phrase is useful for summarizing:

• “To recap our conversation, the next steps are as follows…”

As We Discussed

This is a direct and clear alternative:

• “As we discussed, the deadline for the project is next Friday.”

Examples

Here’s a comparison of different phrases in use:

SituationPhraseExampleFollow-UpFollowing up on our discussion“Following up on our discussion, I’ve attached the revised proposal.”RecapTo recap our conversation“To recap our conversation, you will handle the logistics, and I’ll manage the marketing strategy.”DiscussionAs we discussed“As we discussed, the next team meeting is scheduled for Monday.”

Impact of Language on Business Relationships and Email Etiquette

Professionalism

Precise language fosters respect and trust. Using professional phrases like “As Per Our Conversation” shows attention to detail and commitment.

Clarity

Clear communication helps avoid conflicts and misunderstandings. It ensures that everyone is aligned and aware of their responsibilities.

Tone

Maintaining a polite and professional tone is crucial in business communication. It reflects your professionalism and can positively influence relationships.

Best Practices for Using “As Per Our Conversation” in Business Correspondence

Consistency

Consistent communication ensures that everyone is on the same page. Regular updates and reminders help keep projects on track.

Relevance

Use the phrase appropriately based on the context. Ensure that it adds value to the communication and clarifies important points.

Politeness

Balance directness with courtesy. Be clear about what needs to be done without sounding demanding or harsh.

Formatting Tips

Structuring Emails

• Subject Line: Make it clear and specific.
• Opening: Greet the recipient and provide context.
• Body: Use bullet points or numbered lists for clarity.
• Closing: Summarize and provide any necessary next steps.

Example Email Structure:

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Subject: Follow-Up on Project Discussion Hi [Recipient’s Name], I hope you’re doing well. As per our conversation on [date], here are the key points we discussed: – [Point 1] – [Point 2] – [Point 3] Please let me know if there are any updates or changes. Best regards, [Your Name]

Conclusion

Clear and effective communication is essential in any professional setting. By mastering the use of the phrase “As Per Our Conversation,” you can enhance clarity, professionalism, and trust in your business correspondence. Remember to use the phrase appropriately, provide context, and maintain a polite and professional tone. Implement these best practices in your communications to ensure everyone is on the same page and working towards the same goals.

By following these guidelines, you can create content that is informative, engaging, and highly relevant to your audience. Keep practicing and refining your communication skills to become a master at using “As Per Our Conversation” in professional settings.